Privacy Policy
Information We Collect
AC Studios Sports Photography may collect personal information when you contact us, book photography services, complete photo day forms, place an order, or communicate with our team.
This may include your name, email address, phone number, organization or association name, team name, player or student name, division, coach name, photo order details, payment-related information, and any message or inquiry details you choose to provide.
Photography and Image Information
As a photography company, we collect and create photographs of players, students, teams, coaches, tournament participants, and other individuals who take part in scheduled photo sessions, school photo days, league photography, tournament photography, or related services.
Where children are photographed, we take privacy seriously and work with schools, leagues, associations, parents, guardians, and organizers to ensure photos are collected and used only for appropriate photography, ordering, production, and delivery purposes.
How We Use Your Information
We use personal information to respond to inquiries, schedule photo days, organize teams or groups, process photo orders, create photography products, deliver prints or digital files, provide customer support, communicate with schools and associations, and manage our business operations.
We may also use limited information to improve our services, maintain internal records, prevent errors, and follow up about photography sessions, orders, or service-related questions.
Consent
By providing personal information to AC Studios Sports Photography, submitting an inquiry, participating in a scheduled photo session, or placing an order, you consent to the collection, use, and disclosure of your information as described in this policy.
For children, consent may be provided through a parent, guardian, school, league, association, or authorized organizer, depending on the nature of the photography service.
Use of Photos
Photos are used to create individual portraits, team photos, memory mates, collages, posters, trading cards, plaques, digital files, framed products, and other photography-related products requested by families, schools, leagues, associations, or participants.
Photos will not be sold to unrelated third parties. Promotional use of photos, where applicable, will be handled with appropriate permission or in accordance with the consent provided through the relevant school, league, association, event, or individual arrangement.
Online Orders and Payments
If online ordering or payment options are used, personal information may be collected to process the order, confirm product selections, complete payment, and arrange delivery or pickup. Payment information may be handled by secure third-party payment processors, and AC Studios Sports Photography does not intend to store full payment card details.
Website Information and Analytics
When you visit our website, certain technical information may be collected automatically, such as your IP address, browser type, device information, pages visited, and general usage activity.
We may use cookies, analytics tools, or similar technologies to understand how visitors use the website, improve the user experience, and evaluate the performance of our content and services.
Sharing of Information
We may share personal information only as reasonably necessary to provide our services. This may include sharing information with photographers, editors, administrative staff, printing labs, framing or production partners, delivery providers, payment processors, website service providers, schools, leagues, associations, or event organizers.
We may also disclose information if required by law, to protect our legal rights, to prevent fraud or misuse, or to respond to lawful requests from public authorities.
Storage and Protection of Information
We take reasonable physical, administrative, and technical safeguards to protect personal information and photographs from unauthorized access, loss, misuse, disclosure, alteration, or destruction.
Although we take privacy and security seriously, no method of electronic storage, online transmission, or digital communication can be guaranteed to be completely secure.
Retention of Information
We keep personal information and photographs only for as long as reasonably necessary to provide photography services, complete orders, respond to customer service requests, maintain business records, resolve disputes, meet legal requirements, and support future reorders where applicable.
When information is no longer required, we will securely delete, anonymize, or dispose of it where reasonably possible.
Accessing or Correcting Your Information
You may request access to the personal information we hold about you, ask for corrections, or request that certain information be deleted, subject to legal, contractual, operational, or archival requirements.
Parents or guardians may contact us regarding personal information or photographs involving their child.
Canadian Privacy Rights
AC Studios Sports Photography operates in Canada and handles personal information in accordance with applicable Canadian privacy laws, which may include the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial privacy requirements.
Third-Party Websites
Our website may contain links to third-party websites, online galleries, social media platforms, payment providers, or other external services. We are not responsible for the privacy practices, content, or security of third-party websites or services.
Contact Us
If you have questions about this privacy policy, your personal information, or how photographs are handled, please contact AC Studios Sports Photography.
Email for league or association photography: [email protected]
Email for tournament photography: [email protected]
Updates to This Policy
We may update this privacy policy from time to time to reflect changes to our services, website, legal requirements, or privacy practices. The updated version will be posted on this website with a revised effective date where applicable.
